PRIVACY NOTICE
Ruth Huntingdon Counselling
I am registered with the ICO (Information Commissioner’s Office)
Registration Reference: ZB322249
This privacy notice tells you what to expect me to do with your personal information.
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Contact details
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What information I collect, use, and why
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Lawful bases and data protection rights
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Where I get personal information from
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How long I keep information
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How to complain
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Contact details
Email: ruthhuntingdoncounselling@gmail.com​​​​​
What information I collect, use, and why
I collect or use the following information to provide services:
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Name, address and contact details
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Gender
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Pronoun preferences
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Date of birth
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Emergency contact details
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Health information (including medical conditions, allergies, medical requirements and medical history)
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Records of therapy sessions
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Wellbeing Information
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Spiritual belief/faith
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I also collect the following special category information to provide services. This information is subject to additional protection due to its sensitive nature:
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Religious or philosophical beliefs
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Health information.
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Lawful bases and data protection rights
Under UK data protection law, I must have a “lawful basis” for collecting and using your personal information. There is a list of possible lawful bases in the UK GDPR. You can find out more about lawful bases on the ICO’s website.
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Which lawful basis I rely on may affect your data protection rights which are set out in brief below. You can find out more about your data protection rights and the exemptions which may apply on the ICO’s website:
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Your right of access - You have the right to ask me for copies of your personal information. You can request other information such as details about where I get personal information from and who I share personal information with. There are some exemptions which means you may not receive all the information you ask for. Read more about the right of access.
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Your right to rectification - You have the right to ask me to correct or delete personal information you think is inaccurate or incomplete. Read more about the right to rectification.
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Your right to erasure - You have the right to ask me to delete your personal information. Read more about the right to erasure.
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Your right to restriction of processing - You have the right to ask me to limit how I can use your personal information. Read more about the right to restriction of processing.
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Your right to object to processing - You have the right to object to the processing of your personal data. Read more about the right to object to processing.
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Your right to data portability - You have the right to ask that I transfer the personal information you gave us to another organisation, or to you. Read more about the right to data portability.
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Your right to withdraw consent – When I use consent as my lawful basis you have the right to withdraw your consent at any time. Read more about the right to withdraw consent.
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If you make a request, I must respond to you without undue delay and in any event within one month.
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To make a data protection rights request, please contact me using the contact details at the top of this privacy notice.
My lawful bases for the collection and use of your data
My lawful bases for collecting or using personal information to provide services are:
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Consent - I have permission from you after I gave you all the relevant information. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time.
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Contract – I have to collect or use the information so I can enter into or carry out a contract with you. All of your data protection rights may apply except the right to object.
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Legitimate interests – I am collecting or using your information because it benefits you, my organisation or someone else, without causing an undue risk of harm to anyone. All of your data protection rights may apply, except the right to portability. My legitimate interests are: Collecting and using personal information helps me to provide a safe and therapeutic service to my clients.
For more information on my use of legitimate interests as a lawful basis you can contact us using the contact details set out above.
Where I get personal information from
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Directly from you
How long I keep information
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I keep your data for seven years from the day our work together ends.
For more information on how long I store your personal information or the criteria I use to determine this please contact us using the details provided above.
Duty of confidentiality
​​I am subject to a common law duty of confidentiality. However, there are circumstances where I will share relevant health and care information. These are where:
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You’ve provided me with your consent (I have taken it as implied to provide you with care, or you have given it explicitly for other uses);
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I have a legal requirement (including court orders) to collect, share or use the data;
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On a case-by-case basis, the public interest to collect, share and use the data overrides the public interest served by protecting the duty of confidentiality (for example sharing information with the police to support the detection or prevention of serious crime);
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If in England or Wales – the requirements of The Health Service (Control of Patient Information) Regulations 2002 are satisfied; or
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If in Scotland – I have the authority to share provided by the Chief Medical Officer for Scotland, the Chief Executive of NHS Scotland, the Public Benefit and Privacy Panel for Health and Social Care or other similar governance and scrutiny process.
How to complain
If you have any concerns about my use of your personal data, you can make a complaint to us using the contact details at the top of this privacy notice.
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If you remain unhappy with how I’ve used your data after raising a complaint with us, you can also complain to the ICO.
The ICO’s address:
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Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
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Helpline number: 0303 123 1113
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